Q. How do I set up a meeting in teams without everyone getting notifications?

When I set up a meeting in a teams channel everyone is getting a notification, not just the people I want to invite to the meeting.

How do I prevent that?


Answer

The simplest way to prevent everyone from getting a notification for a meeting you want to set in Teams is to create the meeting in Outlook Calendar and enable the meeting in Teams. 

A video explaining the process can be found in this box in the Teams libguide

The steps are as follows:

  1. Go to your Outlook Calendar
  2. Create a new meeting and select "more options"
  3. Select the group or individuals you want to invite to the meeting (if you click the + next to the group name you can see all the participants in that group and you can remove people not required in the meeting)
  4. Toggle the "Teams Meeting" tab to "on"
  5. In the description you can paste a link to the channel that you want the meeting to occur in
  6. Send the invitation
  7. On your calendar, find the meeting and copy the meeting link
  8. In Teams, in the correct channel you can make an announcement with the meeting link and @ the participants.

meeting in outlook

 

Topics

  • Last Updated Aug 25, 2021
  • Views 26
  • Answered By Nadine Bailey

FAQ Actions

Was this helpful? 0   0